EXECUTIVE COMMITTEE

 

2.    Vice-President

3.    Secretary

4.    Treasurer

5.    Press Relations Officer

6.    Executive Director (non-voting)

 

   Responsibilities:

1.    Attend to administrative duties and management of PEN;

2.    Submit to the Executive Director a copy of all correspondence; and

 

STANDING COMMITTEES

 

NOMINATIONS AND ELECTIONS COMMITTEE

 

   Members: The Nominations and Elections Committee shall consist of five (5) members:

1.    Chair, appointed by the President, to serve as a non-voting member of the Board of Directors

2.    Four (4) PEN members selected by the Board of the Directors

 

   Responsibilities: The Nominations and Elections Committee shall:

4.    Manage and conduct elections as stated in ARTICLE IV of the By-Laws

 

AUDIT COMMITTEE

 

 

   Responsibilities: The Audit Committee shall:

1.    Examine all financial records and submit a documented statement to the Board of Directors;

2.    Make recommendations to the Board of Directors regarding budgetary procedures; and

 

MEMBERSHIP COMMITTEE

 

   Members: The Membership Committee shall consist of at least seven seven (7) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Executive Director

3.    Secretary

4.    Volunteers from PEN membership with at least one (1) from each of the grade levels (Early Childhood

       (Prekindergarten - 2nd Grade), Intermediate/Upper Elementary (3rd - 5th Grades), Middle School

       (6th - 8th Grades), and Senior High School (9th - 12th Grades).

 

   Responsibilities: The Membership Committee shall:

1.    Generate a system to solicit members for PEN;

2.    Use a database of PEN membership as a recruiting tool;

3.    Maintain a current database of PEN membership;

4.    Interact with the Executive Director regarding member recruitment; and

 

PUBLICATIONS COMMITTEE

 

   Members: The Publications Committee shall consist of at least three (3) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    A business manager, appointed by the Chair

3.    One (1) or more volunteers from the PEN membership

 

   Responsibilities: The Publications Committee shall:

1.    Make recommendations to the Board of Directors for publications;

2.    Coordinate publications of PEN news with media;

3.    Advise president on the selection and appointment of the editors of all publications;

4.    Oversee all PEN publications and do the final editing of such documents;

5.    Submit a timeline for all PEN publications;

6.    Solicit ads for the publications; and

 

PROFESSIONAL DEVELOPMENT COMMITTEE

 

   Members: The Professional Development Committee shall consist of at least five (5) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Volunteers from PEN membership with at least one (1) from each of the grade levels (Early Childhood

       (Prekindergarten - 2nd Grade), Intermediate/Upper Elementary (3rd - 5th Grades), Middle School

       (6th - 8th Grades), and Senior High School (9th - 12th Grades).

 

   Responsibilities: The Professional Development Committee shall:

1.    Design professional development activities for PEN members;

2.    Collaborate with professional development organizations;

3.    Initiate nominations for outstanding teachers/educators;

4.    Submit to the treasurer a committee budget for the following fiscal year; and

 

OUTREACH COMMITTEE

 

   Members: The Outreach Committee shall consist of at least three (3) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Press Relations Officer as ex officio member

3.    One (1) or more volunteers from the PEN membership

 

   Responsibilities: The Outreach Committee shall:

1.    Develop a plan for the Annual Social/Cultural event;

2.    Select and recommend outreach activities for approval by the Board of Directors;

3.    Coordinate the PEN response to the approved outreach activities;

4.    Submit to the treasurer a committee budget for the following fiscal year; and

 

AD HOC COMMITTEES

 

ANNUAL MEETING COMMITTEE

 

This Committee will consist of the General Chair or Co-Chairs and component committees chairpersons. The General Chair/Co-Chairs will coordinate the activities of all of the component committees created for the conference. The General Chair/Co-Chairs will have a Shadow Chair(s) who will assume the leadership of the committee in the following year.

 

       PROGRAM COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

1.    The Chair or Co-Chairs of the Annual Meeting Committee

2.    Four (4) other persons selected by the chair

 

       Responsibilities: The Program Component of the Annual Meeting Committee shall:

1.    Develop and manage the program for Annual Meeting;

2.    Prepare, distribute, and summarize evaluation forms; and

 

       LOCAL ARRANGEMENTS COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

1.    The Chair or Co-Chairs of the Annual Meeting Committee

2.    A minimum of four (4) other persons selected by the Chair

 

       Responsibilities: The Local Arrangements Component of the Annual Meeting Committee shall:

1.    Make all local arrangements for the Annual Meeting;

2.    Arrange for sponsors and exhibits;

 

       REGISTRATION COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

1.      Executive Director, Chair

2.      A minimum of five (5) additional members selected by the Chair

 

       Responsibilities: The Registration Component of the Annual Meeting Committee shall:

1.      Handle all registration for the conference;

 

CONSTITUTION AND BY-LAWS REVISION COMMITTEE

 

1.    The Executive Director, Chair

2.    At least two other members to be appointed by the Board of Directors

 

   Responsibilities: The Constitution and By-Laws Revision Committee shall:

1.    Review the PEN organizational structure;

2.    Seek input to determine if changes are needed in the Constitution and By-Laws;

3.    Develop needed Constitution and By-Laws revisions; and