Committees

     Executive Committee
 
     Nomination and Elections Committee
 
     Audit Committee
 
     Membership Committee
 
     Publications Committee
 
     Professional Development Committee
 
     Outreach Committee
 
     Annual Meeting Committee


EXECUTIVE COMMITTEE

 

   Members: The Executive Committee shall consist of five (5) voting members and the Executive Director.
            These members are:

            1.   
President

2.    Vice-President

3.    Secretary

4.    Treasurer

5.    Press Relations Officer

6.    Executive Director (non-voting)

 

   Responsibilities:

1.    Attend to administrative duties and management of PEN;

2.    Submit to the Executive Director a copy of all correspondence; and

3.    Submit to the Treasurer in advance of the October meeting a proposed PEN budget for
       the upcoming year.

 


STANDING COMMITTEES

 

NOMINATIONS AND ELECTIONS COMMITTEE

 

   Members: The Nominations and Elections Committee shall consist of five (5) members:

1.    Chair, appointed by the President, to serve as a non-voting member of the Board of Directors

2.    Four (4) PEN members selected by the Board of the Directors

 

   Responsibilities: The Nominations and Elections Committee shall:

1.    Solicit from the PEN membership the names of persons qualified for the PEN positions that
       are open for nomination;
2.    Prepare a slate for a choice election, with a ballot consisting of a goal of at least two
       names for each office;
3.    Present the proposed slate to the Board of Directors at the April meeting, and upon its
       approval, to the general membership; and

4.    Manage and conduct elections as stated in ARTICLE IV of the By-Laws

 

AUDIT COMMITTEE

 

   Members: The Audit Committee shall consist of three (3) persons appointed by the Board of Directors.
            These persons shall
not be members of the Board of Directors.

 

   Responsibilities: The Audit Committee shall:

1.    Examine all financial records and submit a documented statement to the Board of Directors;

2.    Make recommendations to the Board of Directors regarding budgetary procedures; and

3.    Submit a written summary report of activities completed to the Executive Director within
       one month after the Annual Meeting.

 

MEMBERSHIP COMMITTEE

 

   Members: The Membership Committee shall consist of at least seven seven (7) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Executive Director

3.    Secretary

4.    Volunteers from PEN membership with at least one (1) from each of the grade levels (Early Childhood

       (Prekindergarten - 2nd Grade), Intermediate/Upper Elementary (3rd - 5th Grades), Middle School

       (6th - 8th Grades), and Senior High School (9th - 12th Grades).

 

   Responsibilities: The Membership Committee shall:

1.    Generate a system to solicit members for PEN;

2.    Use a database of PEN membership as a recruiting tool;

3.    Maintain a current database of PEN membership;

4.    Interact with the Executive Director regarding member recruitment; and

5.    Submit a written summary report of activities completed to the Executive Director within
       one month after the Annual Meeting.

 

PUBLICATIONS COMMITTEE

 

   Members: The Publications Committee shall consist of at least three (3) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    A business manager, appointed by the Chair

3.    One (1) or more volunteers from the PEN membership

 

   Responsibilities: The Publications Committee shall:

1.    Make recommendations to the Board of Directors for publications;

2.    Coordinate publications of PEN news with media;

3.    Advise president on the selection and appointment of the editors of all publications;

4.    Oversee all PEN publications and do the final editing of such documents;

5.    Submit a timeline for all PEN publications;

6.    Solicit ads for the publications; and

7.    Submit to the Board plans of action, including cost estimates, for the publications
       scheduled the following fiscal year.

 

PROFESSIONAL DEVELOPMENT COMMITTEE

 

   Members: The Professional Development Committee shall consist of at least five (5) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Volunteers from PEN membership with at least one (1) from each of the grade levels (Early Childhood

       (Prekindergarten - 2nd Grade), Intermediate/Upper Elementary (3rd - 5th Grades), Middle School

       (6th - 8th Grades), and Senior High School (9th - 12th Grades).

 

   Responsibilities: The Professional Development Committee shall:

1.    Design professional development activities for PEN members;

2.    Collaborate with professional development organizations;

3.    Initiate nominations for outstanding teachers/educators;

4.    Submit to the treasurer a committee budget for the following fiscal year; and

5.    Submit a written summary report of activities completed to the Executive Director within
       one month after the Annual Meeting.

 

OUTREACH COMMITTEE

 

   Members: The Outreach Committee shall consist of at least three (3) members:

1.    Chair, elected by the general membership, to serve as a non-voting member of the Board of

       Directors

2.    Press Relations Officer as ex officio member

3.    One (1) or more volunteers from the PEN membership

 

   Responsibilities: The Outreach Committee shall:

1.    Develop a plan for the Annual Social/Cultural event;

2.    Select and recommend outreach activities for approval by the Board of Directors;

3.    Coordinate the PEN response to the approved outreach activities;

4.    Submit to the treasurer a committee budget for the following fiscal year; and

5.    Submit a written summary report of activities completed to the Executive Director within
       one month after the Annual Meeting.

 

AD HOC COMMITTEES

 

ANNUAL MEETING COMMITTEE

 

This Committee will consist of the General Chair or Co-Chairs and component committees chairpersons. The General Chair/Co-Chairs will coordinate the activities of all of the component committees created for the conference. The General Chair/Co-Chairs will have a Shadow Chair(s) who will assume the leadership of the committee in the following year.

 

       PROGRAM COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

       Member: The Program Component of the Annual Meeting Committee shall consist of a minimum of
            five (5) members:

1.    The Chair or Co-Chairs of the Annual Meeting Committee

2.    Four (4) other persons selected by the chair

 

       Responsibilities: The Program Component of the Annual Meeting Committee shall:

1.    Develop and manage the program for Annual Meeting;

2.    Prepare, distribute, and summarize evaluation forms; and

3.    Submit a summary report in writing to the Executive Director within one month after the
       Annual Meeting (This report shall be coordinated with the report of the General Chair/Co-
       Chairs).

 

       LOCAL ARRANGEMENTS COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

       Members: The Local Arrangements Component of the Annual Meeting Committee shall consist of at
            least six (6) members:

1.    The Chair or Co-Chairs of the Annual Meeting Committee

2.    A minimum of four (4) other persons selected by the Chair

 

       Responsibilities: The Local Arrangements Component of the Annual Meeting Committee shall:

1.    Make all local arrangements for the Annual Meeting;

2.    Arrange for sponsors and exhibits;

3.    Prepare specific publicity presentations for the PEN Publicity Committee to distribute; and
4.    Submit a summary report in writing to the Executive Director within one month after the
       Annual Meeting (This report shall be coordinated with the report of the Program and
       Registration Components.).

 

       REGISTRATION COMPONENT OF THE ANNUAL MEETING COMMITTEE

 

       Members: The Registration Component of the Annual Meeting Committee shall consist of at least
            six (6) members:

1.      Executive Director, Chair

2.      A minimum of five (5) additional members selected by the Chair

 

       Responsibilities: The Registration Component of the Annual Meeting Committee shall:

1.      Handle all registration for the conference;

2.      Prepare nametags for PEN Board members, program presenters and presiders, and all
       registered participants; and
3.      Submit a summary report in writing to the Executive Director within one month after the
       Annual Meeting (This report shall be coordinated with the report of the Program and Local
       Arrangement Components.).

 

CONSTITUTION AND BY-LAWS REVISION COMMITTEE

 

   Members: The Constitution and By-Laws Revision Committee shall consist of at least three (3)
            members:

1.    The Executive Director, Chair

2.    At least two other members to be appointed by the Board of Directors

 

   Responsibilities: The Constitution and By-Laws Revision Committee shall:

1.    Review the PEN organizational structure;

2.    Seek input to determine if changes are needed in the Constitution and By-Laws;

3.    Develop needed Constitution and By-Laws revisions; and

4.    Submit revisions to the Board of Directors and the membership, as stated in the PEN
       Constitution.